Job description

Conveyancing Legal Assistant - Redruth Office

We are seeking a dedicated Conveyancing Assistant to join our friendly and fast-paced Redruth office. This role is ideally suited for someone with some prior experience in a conveyancing department or estate agents. 

Role Details:

• Work Hours: 9:00 am - 5:15 pm, Monday to Friday, totalling 36.25 hours per week. We offer flexible arrangements, including a 4-day week or split hours over 5 days, to support work-life balance (minimum 21.75 hours).

• Salary: £23,015 to £24,500 per year (based on full-time hours, 36.25 per week), depending on experience.

Key Responsibilities:

• Administrative Support: Assist fee earners with managing case files, correspondence, and document preparation.

• Document Management: Prepare and organise essential legal documents related to conveyancing matters.

• General Office Duties: Contribute to departmental tasks, such as filing, data entry, and other support tasks as needed.

• Client Communication: Act as a first point of contact for clients; handle incoming enquiries via phone, email, and in person; provide updates on file progress and request further information when required.

• Quotations & Estimates: Prepare and issue initial quotes and estimates for conveyancing services, ensuring accuracy and compliance with pricing policies.

• Correspondence Drafting: Draft and send routine letters, emails, and forms, including client care letters, authority forms, and instruction confirmations.

• Transcription & Dictation: Transcribe audio dictation and produce accurate legal documents and correspondence as directed by fee earners.

• Case Management System (CMS): Use platforms such as Osprey Approach to open new files, track key transaction milestones, update case progress, and maintain detailed electronic records.

• Searches & Due Diligence: Arrange property searches through online platforms such as PSG and gather related documentation including environmental, drainage, and local authority searches.

• Land Registry & Title Documents: Obtain official copies and submit applications via the HM Land Registry portal; assist with title checks and property history documentation.

• File Preparation for Exchange & Completion: Collate and prepare all required documentation ahead of exchange and completion, liaising with clients, solicitors, and lenders as needed.

• Post-Completion Support: Assist with submission of SDLT returns, Land Registry applications, and mortgage registration; ensure timely closure and archiving of completed files.

• Financial Admin: Prepare completion statements, draft invoices, and assist with billing queries in accordance with office procedures and Solicitors’ Accounts Rules.

• Compliance & Record-Keeping: Maintain up-to-date and compliant file records in line with GDPR, AML, and firm protocols; flag issues to fee earners or the Practice Manager.

Key Attributes:

• Organised and Calm Under Pressure: Effective time management and task prioritisation.

• Communication Skills: Clear, professional interaction with clients and team members.

• Microsoft Office Proficiency: Basic experience with Outlook, Word, and Excel.

What We Offer:

• Job Types: Full-time, permanent, Graduate, with flexibility options.

• Salary Range: £23,015 to £24,500 per year, with a yearly bonus (based on full-time hours of 36.25 per week).

• Additional Benefits: Flexitime, paid overtime, holiday entitlement based on contracted hours, and additional time off at at Christmas and New Year.

  • 9-23 Days annual leave (23 based on full-time)

  • Additional leave on all bank holidays

  • Additional leave at Christmas & New Year

  • Ad-hoc additional hours available (but not mandatory)

If you’re looking for a role that provides comprehensive training and the chance to grow within a supportive environment, we’d love to hear from you!

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Job Types: Full-time, Part-time, Permanent

Expected hours: 21.57 – 36.25 per week

Additional pay:

• Bonus scheme

Benefits:

• Company pension

• Employee discount

• Transport links

Schedule:

• Flexitime

• Monday to Friday

• No weekends

Ability to commute/relocate:

• Redruth: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• United Kingdom (required)

Work Location:

•  In-person - Redruth Office

Reference ID: Conveyancing Assistant